The main functions of Human resource Management are;
Job Design (JD)
JD can be defined as the function of arranging tasks duties and responsibilities in to an organizational unit of work for the purpose of accomplishing a certain objective.
Techniques of JD
Scientific Techniques: This is done by observing past performances.
Job Enlargement: Adding more duties to a job that is related to the current duties of involved (Horizontal Loading)
Job Rotation: Shifting an employee from one job to another periodically.
Job enrichment: Increasing the depth of a job by increasing authority and responsibility for planning
Group Technique: The job ids designed so that a group of individuals can perform it, the job being a collective job.
This includes the systematic analysis of the job and the characteristics of the desired job holders. The information collected through a Job Analysis is of two forms;
Job Description: Describes the job, its tasks, responsibilities and service conditions of a job.
Job Specification: Describes the requirements of the person for the job, including abilities, educational qualifications, special physical and mental skills, training, experience etc.
Human Resource Planning (HRP)
HRP can be identifies as the strategy forecasting the organizations future requirements for different types of workers, their acquisitions, utilization, improvement, employee cost control, retention and supply to meet these needs.
The HR Planning Process
Factors considered when forecasting future HR requirements.
This is the initial attraction and screening of the supply of prospective Human Resources available to fill a given position/s.
In other words, it is the process of involving the attraction of suitable candidates to vacant positions from both internal and external sources of the organization.
|Intranet||Job Placement Agencies|
|Referrals||Placement through Colleges and Universities|
This is a systematic process of selecting the most appropriate and suitable person to a particular job. In other words, Selection is choosing an individual to hire from all those who have been recruited/ attracted.
Methods of Selection
Application Evaluation: This involves choosing the most appropriate person through evaluating the applications sent by the candidates
Interviews: this is to face a meeting with a member/s of the management. One of te most commonly used methods of selection but it requires careful planning.
Eg: One on one interviews, Panel interviews, Sequence interviews
Tests: this is meaning the candidates for qualities relevant to performing available jobs.
Eg: Knowledge Tests, Aptitude Tests, Practical Tests, IQ Tests.
Background Investigations: this is assessing the appropriateness of an applicant by investigating into his/her family, financial positions, Residential Background, criminal background etc.
Medical Tests: this involves assessing the applicant’s physical fitness for particular jobs.
This is the process of appointing the person selected for a particular job. In this process, letters of appointments will be prepared, employment contracts will be signed and the new employee will be sent in for a probationary period.
(Probationary period: the time period where the newly appointed employee will have to work till he/she is made permanent)
This is concerned with introducing an employee to the company, job and staff in a systematic way. There are two components of induction,
This is a regular systematic assessment of an employee’s performance in order to review whether his/her performance matches the expected performance levels. Performance evaluations are an analysis of an employee””s recent successes and failures, personal strengths and weaknesses, and suitability for promotion or further training. It is also the judgment of an employee””s performance in a job based on considerations other than productivity alone.
The main objective of the function is to develop and maintain a good salaried and wages system which is reasonable both internally and externally.
Factors affecting Salaries and Wages
Training and Development
Training is the process by which the employees are taught skills and given the necessary knowledge to carry out their responsibilities to the required standard. In other words, it is the improvement of the performance to carry out the current job.
Development is concerned with the giving the individual necessary knowledge, skills, attitude and experience to enable an employee to undertake greater and more demanding roles and responsibilities in the future. Development is concerned with the long term prospects of a career succession plan.
Methods of training and development
The movements of employees take place in three methods,
This refers to all the facilities and comforts given to the employee by the employer apart from wages, salaries and incentives.
Health and safety Administration
This is concerned with maintaining required and reasonable levels of professional Health and safety in the job and its environment. The organization should ensure the employees physical and mental health. The work place should be free of hazards.
It is important to control the performance and behavior of the employees according to the rules and regulations of the organization. For this very reason it is important to develop, implement and maintain an appropriate disciplinary system.
Importance of a discipline administration:
A grievance can be identified as a situation where the employee is in metal distress, dissatisfies or has a bad attitude, due to a work related unreasonable or unjust situation.
A grievance could take place for various reasons;
The continues relationship between the labour force and the management. Since labour forces are organized as Trade Unions, it is actually a relationship between Trade union representative and the management. However the Government is also an involved as a third party in order to regulate this relationship by ways of laws.
This relationship is also more commonly known as a tri-partite relationship.
If in case there is a dispute between the employees and the management, the most common way of dispute resolution is through negotiations or Collective Bargaining and when the two parties reach to an agreement it’s known as Collective Agreement.
Collective Bargaining: this can be identified as the negotiation that takes place between the management and the Trade unions during a particular time period regarding labour/Industrial issues.
Collective Agreement: The agreements which the management and the Trade unions get into after a collective Bargain.